Blog Post | Property Assistant UK Ltd

PA Sales and Lettings can help with the new ‘Register your rental property’ service, key deadlines and explain how our fully managed lettings service can help landlords stay organised.

Landlords across England are facing another important change to the way privately rented properties are managed. From December 2026, the government will begin introducing a new registration service for landlords and their rental properties, as part of the wider Renters’ Rights Act reforms.

Known as ‘Register your rental property’, the service will require landlords covered by the rules to register themselves and each property they let. The process will be introduced in stages across England, with different deadlines depending on where each property is located.

For landlords in the South East, the registration deadline is 14 June 2027.

At PA Sales and Lettings, we understand that keeping up with changing legislation, paperwork and compliance requirements can be time-consuming, particularly if you own several rental properties. Our aim is to help landlords understand what is coming, plan ahead and make managing their property portfolios as straightforward as possible.

Forming part of the Renters’ Rights Act 2025, it is intended to create a central record of landlords and the residential properties they rent out in England.

The service was previously referred to in legislation as the Private Rented Sector Database. It is now being introduced to landlords under the name ‘Register your rental property’.

Registration will involve providing information about both yourselves and your rental properties. The service will also collect information relating to tenancies and relevant property safety and energy-efficiency documentation.

The government intends the register to help local councils identify properties and landlords, support enforcement of housing requirements and improve transparency within the private rented sector.

This means registration is not simply a one-off administrative exercise. Landlords/agents will need to ensure their details remain accurate and that their registrations are renewed when required.

The new service will launch on 15 December 2026, beginning with properties in the West Midlands. The national rollout will then continue region by region.

The registration deadline is determined by the location of the rental property, rather than the landlord’s home address. If you own properties in different regions, you will need to consider the deadline applicable to each property.

The planned registration timetable is as follows:

Region Registration deadline

West Midlands 14 March 2027

East of England 14 April 2027

East Midlands 14 May 2027

South East 14 June 2027

Yorkshire and the Humber 14 July 2027

North West 14 August 2027

North East 14 September 2027

London 14 October 2027

South West 14 November 2027

These dates are based on the government's published rollout timetable. Landlords can register earlier once the service becomes available, rather than waiting until their region's deadline.

If you own properties in more than one area, it is worth reviewing your portfolio well in advance so that you can plan the registration process accordingly.

You can check the latest official guidance and registration dates here:

https://housinghub.campaign.gov.uk/renting-is-changing/get-ready-to-register/

The government has announced an annual registration fee of £65 per property. The fee applies to each property registered, rather than covering an entire portfolio under one payment.

For example, a landlord with three properties would ordinarily need to budget for £195 in annual registration fees once the standard fee applies to all three properties.

During the initial rollout, the government says the fee will be adjusted on a pro-rata basis, so landlords registering earlier do not pay more simply because they register sooner.

Registrations will need to be renewed every 12 months, with the relevant fee payable for each property renewal. Landlords should therefore account for this recurring expense when planning the ongoing costs of their rental investments.

For landlords with larger portfolios, the registration fee is another cost to factor into their annual property management budget.

● The landlord: Starts the registration process using their GOV.UK One Login and remains responsible for supplying all required information.

● PA Sales and Lettings: Can help organise property information, relevant certificates and tenancy details, and provide certain information on the landlord's behalf through the service's agent functionality.

● Ongoing compliance: The landlord remains legally responsible for ensuring registration requirements are met, including renewals and keeping information up to date.

The government has said it will publish further guidance for letting agents and property managers before the service launches on 15 December 2026. The exact process for agents to submit information is therefore still subject to that guidance.

Preparing your information in advance should make the registration process easier.

The government’s published guidance indicates that landlords will need to provide personal or organisational details, alongside information about each rental property.

Depending on your circumstances and property, this can include:

● Landlord identification and contact details.

● The property's full address, type and number of bedrooms.

● Details of ownership and the relevant landlord or property manager.

● Information about the tenancy, including the number of occupants and households.

● The rent charged, payment frequency and whether utilities are included.

● Relevant licensing information, where applicable.

● Gas safety records, where the property has a gas supply.

● Electrical safety documentation.

● Energy Performance Certificate information and relevant energy-efficiency exemption details, where applicable.

You will also need a GOV.UK One Login to access the online service.

It is sensible to gather your existing records and certificates before starting the process. This is particularly important if you own several properties or have documents stored across different email accounts, folders or property management systems.

The precise requirements can depend on the circumstances of each property, so landlords should consult the official guidance rather than assume that every property will require identical information.

Yes. Letting agents and property managers can help landlords prepare for the new requirements, although there is an important distinction between providing support and taking responsibility for the registration.

Under the published guidance, the landlord remains responsible for starting and completing the required registration process. A letting agent or property manager may be able to provide certain information on the landlord's behalf, subject to the arrangements and requirements set out by the government.

This is where having an organised property management service can be particularly helpful.

A fully managed letting service like ours can help landlords keep track of property information, arrange and monitor relevant safety documentation, maintain tenancy records and stay informed about changes affecting their responsibilities.

At PA Sales and Lettings, we believe good property management is about more than finding tenants and collecting rent. It is also about helping landlords manage the ongoing practical responsibilities that come with letting a property.

We will continue to follow the government's guidance as further details become available and support our fully managed clients in understanding what the new requirements mean for their properties.

Please note that landlords remain legally responsible for meeting their registration obligations, even where an agent assists with the process.

Registration should be treated as an important legal responsibility, rather than an administrative task that can be left until the last minute.

The enforcement framework provides for local councils to issue civil penalties for relevant breaches. Depending on the nature of the breach, penalties can be substantial, with fines of up to £7,000 for certain registration offences and up to £40,000 for more serious circumstances, including providing false or misleading information or continuing to let a property without the required active registrations.

The precise penalty will depend on the applicable legal provisions and circumstances of the case.

Landlords should also be aware that keeping registrations active and ensuring information remains up to date are ongoing obligations. Completing the initial registration alone will not necessarily be enough to remain compliant indefinitely.

Separate requirements relating to property advertising and the display of registration identifiers are expected to be introduced through further legislation. Landlords should keep an eye on official announcements for updates on when those additional requirements will apply.

You can consult the relevant legislation here:

https://www.legislation.gov.uk/ukdsi/2026/9780348286861/data.pdf

Managing a rental property can be rewarding, but the administrative side can become increasingly demanding as regulations change.

Between tenancy management, maintenance, safety certificates, record keeping, renewals and the day-to-day needs of tenants, landlords have a number of responsibilities to keep on top of.

If you have a busy professional life, live away from your rental property or own several properties, dealing with every detail yourself can take up valuable time.

Our fully managed lettings service is designed to take much of that day-to-day work off your hands.

At PA Sales and Lettings, we can help you manage the practical aspects of letting your property, including tenancy administration, communication with tenants, maintenance coordination and keeping track of important property management requirements.

As the new registration service is introduced, we will work with our fully managed clients to help them understand the process, identify the information they may need and discuss how registration-related administration can be supported within the scope of our management arrangements.

Every landlord and portfolio is different, so we are happy to discuss your individual circumstances and explain how we can help.

If you already have a fully managed property with us, please feel free to get in touch with any questions about how these changes may affect you.

If you currently manage your rental property yourself, this could also be a good opportunity to consider whether a fully managed service would make life easier.

Rather than trying to keep track of every change and administrative deadline alone, you can have a professional team helping you manage the ongoing responsibilities of being a landlord.

The introduction of the new landlord registration service is another reminder that successful property investment involves more than simply owning a property and receiving rental income.

Keeping records organised, understanding changing requirements and managing tenant relationships all take time. Having the right support in place can help make the process more manageable.

At PA Sales and Lettings, we are here to help landlords navigate these changes and manage their properties with greater confidence.

Would you like to spend less time managing your rental property and more time enjoying the benefits of your investment?

We would be delighted to have a friendly, no-obligation chat about our fully managed lettings service and how we could help with your portfolio.

📧 Email: lettings@pauk.property

📞 Call: 0118 304 5877

Whether you have one rental property or a growing portfolio, get in touch with PA Sales and Lettings to discuss your options.

PA Sales and Lettings — helping landlords manage their properties, their tenants and the responsibilities that come with letting.

Important information

This article is intended as a general guide for landlords and is based on the government's published information available at the time of writing (October 2026). Registration requirements, fees, deadlines and enforcement arrangements should be checked against the latest official guidance and applicable legislation. The information provided is not legal advice. Individual landlords remain responsible for ensuring they meet their legal obligations.